Tech tip - Creating An Email List In Outlook

Here is a quick way to group contacts (e.g. work colleagues or customers).

Microsoft Outlook allows you to create a Distribution List (Contact Group in 365).

Here’s how:

Outlook Online

Log into Office 365 and select Outlook
On the Left-hand side, select Groups
Select New group
Give the group a name and a description then select Create
Add group members by searching by name/email address, and they will appear under “This person will be added.”
When you have added all the email addresses, select the ‘Add’ button, and select ‘Close’.
To send an email to the group, create a ‘New message’, in the ‘To’ field, enter the name of the new group you created

Outlook Application

In the desktop Outlook Application it is called a ‘Contact Group’ rather than a Distribution List.

To build a contact group:

Open Outlook and select ‘People’
On the toolbar select ‘New Contact Group’
When the windows opens, give the contact group a name
Add members by selecting ‘Add Members’ and choose where to get members from - Outlook Contacts, the Address Book, or create a New Email Contact
Search for the people/email addresses to add. When their entry is highlighted, select the ‘Members’ button (or double-click their entry) to add
When this is one, select ‘OK’, save changes, and close the window

The name of the Contact Group will appear as an entry in the Outlook address book so can be selected in the ‘To’ field when creating a new email.

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