Setting Up An ‘Out Of Office’ Autoreply In Outlook

If you would like to have your email send automatic replies to people sending you emails when you are busy or away from the office such as being on holiday, do the following:

For Outlook desktop application:

• Open Outlook
• Click File from the menu
• Select "Automatic Replies (Out of Office)
• Select the "Send automatic replies" radio button and either choose a date and time range (to turn on in the future and turn off automatically or just to turn it on all the time until manually turn it off in the future)
• Type the response you want to send to people "Inside My Organisation" and format accordingly  
• If you want to respond to external contacts, click the "Outside My Organisation" tab and ensure you have ticked the "Auto-reply to people outside my organisation" and choose to response to either "My Contacts only" or to "Anyone outside my organisation" and then type and format the message. 
• Click OK when done

For Outlook Web App:

• Login to Outlook in Office 365 (https://outlook.office.com) 
• Select settings (the small cog wheel at the top of the page)
• Select "View all Outlook settings" (at the bottom of the panel)
• In the Email section, select "Automatic replies"
• Click the "Turn on automatic replies" switch
• Either choose to send replies during a time period or until you turn it off
• Fill out and format the "Send automatic replies inside your organisation" message
• If you want to reply to external emails, tick the "Send replies to outside your organisation" box and decide if it is to everyone or "Send replies only to contacts"
• Fill out and format the "Send replies outside your organisation"  message
• Click on Save